CALIFORNIA STATE UNIVERSITY, SAN
BERNARDINO
POLICY FOR THE APPOINTMENT OF
MPP OR STAFF
SPECIAL CONSULTANTS
RECOMMENDED BY ADMINISTRATIVE COUNCIL:
June 1, 2005
APPROVED BY ALBERT K. KARNIG, PRESIDENT:
June 10, 2005
FOR INTERPRETATION OF THIS POLICY,
PLEASE CONTACT:
Human Resources/Director of Human Resources, 909-537-5138
BACKGROUND
The University utilizes the selection and
appointment process for filling vacant staff and management positions that occur
within the University either as a result of the departure of a current employee
or the development of a new position through the budget authorization process.
Virtually all position vacancies will be assigned a regular classification based
upon the duties, responsibilities and qualifications assigned to a particular
position.
PURPOSE
When the regular procedures and processes
specified above do not effectively address the need to provide the resources
necessary to accomplish specific tasks, the Special Consultant classification
may be utilized on a short-term, irregular basis. Individuals who occupy
the Special Consultant classification are employees of the University, they are
paid through the payroll system, and they pay the appropriate payroll taxes as
deductions from their earnings. Special Consultants may receive
supervision and direction as any other employee. Special Consultants are
not Independent Contractors. Independent Contractors are engaged
through the Accounts Payable Department. Independent Contractors generally
would provide a completed project and they do not receive supervision and
direction. Independent Contractors are not employees of the University.
This policy does not apply to Independent Contractors.
PROCEDURE
All requests for the use of the Special
Consultant classification must be directed to the Human Resources Department
before they are directed to begin work. An analysis of the duties to be
performed and an assessment of available classifications to perform the
specified duties will be made. If an existing classification, either at
the staff level or management level, is appropriate for the specified duties,
the existing classification will be utilized. If the review by Human
Resources determines that an existing classification is appropriate, that
classification will be assigned. If the review determines that the use of
the Special Consultant classification is appropriate, the Special Consultant
classification will be assigned. The final determination as to the proper
use of the Special Consultant classification is the responsibility of the
Director of Human Resources.
If the use of the Special Consultant
classification is authorized, the following criteria will apply:
-
The use of this classification will be for
a limited time period with specific beginning and ending dates for the
appointment.
-
Regular employment procedures will apply
for the individual selected, including an employment application,
reference/background checks, other verifications, if appropriate, and, if
necessary, fingerprinting.
-
Special Consultants are paid a daily
rate for the work performed, regardless of the hours worked, and the rate
determined should be equal to the value of the work performed.
-
Special Consultant appointments are to
include the maximum amount of the total payment over the period of the
appointment based upon a projection of the number of days required at
the specified daily rate of pay, and may not exceed the maximum amount without
an extension of the appointment.
-
The Human Resources Department will make
all offers of employment to Special Consultants and process all employment
documents as with any other appointment normally processed through the Human
Resources Department. Please contact the Human Resources Department for
procedures.
-
If a Special Consultant appointment is to
end prior to the ending date specified in the appointment letter, HR is to be
notified so that the correct processing of the termination may be done in a
timely manner.
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